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Ensuring Proper Ethical Considerations in Experiments and Surveys

SFC Ethics Committee for Experimentation and Examination

The SFC Ethics Committee for Experimentation and Examination oversees the Faculty of Policy Management, Faculty of Environment and Information Studies, and the Graduate School of Media and Governance when experiments or surveys are being conducted, in order to confirm whether proper ethical considerations are being given to such matters as bioethics, protection of privacy and human rights, and where necessary, gives guidance to the experiment/survey investigator. When an ethics review is needed prior to conference presentations, academic paper submissions, and the like, a review by this Committee is required.

Reviews are conducted at the Committee meeting held each month, except August and September. Refer to the Committee meeting schedule below to confirm the date of the meeting and application deadline for each month.

Academic Year 2020 SFC Ethics Committee for Experimentation and Examination Meeting Schedule.pdf (Updated on March 25, 2020)

To undergo a review, obtain the necessary forms from the URL below, fill out the forms, and submit them to the General Affairs Office at somu@sfc.keio.ac.jp.

Please note that for new applications, the applicant or experiment/survey investigator is required to attend the SFC Ethics Committee for Experimentation and Examination meeting to make a brief presentation of the application contents and answer questions related to the application.

Important Notes

The office in charge and Committee members will confirm the contents of the application prior to deliberation at the Committee meeting. Be sure to submit documents by the Monday of the week prior to the Committee meeting. Refer to the above Committee Meeting Schedule for each month's deadline.

The ethics review process, from receiving documents to the final approval, typically takes two to three months. Please be sure to take this time frame into consideration when making your application.

If a review is urgently required, an expedited review may be requested without waiting for the regularly scheduled Committee meeting. Expedited reviews are conducted as needed by Committee members on a rotational basis. To request an expedited review, a written statement (no designated format) explaining the reason for the request must be submitted. For new applications, the review may take time even if an expedited review is requested. Therefore, it is recommended that researchers who foresee conducting experiments and surveys on short notice should proceed with the review procedures beforehand by submitting provisional application documents with details within a predictable range (approval will be put on hold at this point); and when the experiment/survey plans are finalized, apply for revisions and proceed with an expedited review. For details, please discuss this matter with the General Affairs Office at somu@sfc.keio.ac.jp.

Designated Form

[WORD] application_format.doc (67KB)

*Supports MS Word for Windows only

*Form revised as of June 2019

[PDF] SFC Ethics Committee for Experimentation and Examination Internal Regulations (90KB)
(available in Japanese only)

Application Procedures

[New Applications]

  1. For research that utilizes a Research Description Form and Consent Form, it is required that these forms are submitted together with the application form.
  2. Convert all documents to be submitted to PDF, and send as an email attachment to General Affairs Office at somu@sfc.keio.ac.jp.
  3. Combine all application documents into a single PDF in the order of Application Form, Research Description Form, Consent Form, and Supplementary Materials. If there are a large number of supplementary materials, add a table of contents as the first page of the PDF document.
  4. Your signature and/or seal are not necessary. Type research project leader's name after you and the leader checked "Confirm the following".
  5. If the sender of the application email is an undergraduate or graduate student, the Academic Advisor (the applicant) must be included in the cc of the email.
  6. In the application email, state the name of the person who will present the contents of the application at the Committee meeting, and include the contact details where that person can be reached on the day of the meeting. Undergraduate students who will make the presentation should be, in principle, accompanied by their Academic Advisors.
  7. In the event a document needs to be replaced, resubmit a PDF containing the entire set of documents.

[Application for Revisions]

  1. Create an Outline of Revisions (no designated format).
  2. Indicate revisions to the original Application Form in red or by underlining.
  3. Convert all documents to be submitted to PDF, and send as an email attachment to General Affairs Office at somu@sfc.keio.ac.jp.
  4. Combine all application documents into a single PDF in the order of Outline of Revisions, Application Form, Research Description Form, Consent Form, and Supplementary Materials. If there are a large number of supplementary materials, add a table of contents as the first page of the PDF document.
  5. Your signature and/or seal are not necessary. Type research project leader's name after you and the leader checked "Confirm the following".
  6. If the sender of the application email is an undergraduate or graduate student, the Academic Advisor (the applicant) must be included in the cc of the email.
  7. In the event a document needs to be replaced, resubmit a PDF containing the entire set of documents.